Hours of Work: 39 per week including additional x5 INSET days
Contract: Permanent
Salary: £14.50 per hour
Base: Brian Jackson College, Heckmondwike
The Charity
Fresh Futures is a regional charity working with vulnerable and disadvantaged children, young people, and their families, within Kirklees and surrounding areas. Our vision is that all young people have opportunities for a better life, now and in the future. We are thought leaders, and together with partners, we deliver outcomes through four interwoven strands of activity – providing education services and facilities, building healthy relationships, promoting health and wellbeing, and improving employability skills.
Purpose of the job
To provide essential administrative and financial support to the post 16 provision while actively contributing to a positive learning environment by managing student behaviour, promoting high attendance and facilitating effective communication with parent/carer and other professionals. The role is critical in supporting the daily operations and ensuring the wellbeing and engagement of all students.
Main Activities:
Administration and Finance
- Petty cash management: mange and reconcile the provisions petty cash fund, ensuring all transactions are accurately recorded and adhere to financial procedures.
- General administration: provide comprehensive administrative and clerical support including filing, photocopying, drafting correspondence, and maintaining sensitive electronic and paper records.
- Date management: support the post 16 Head with data input and analysis particularly concerning inclusion, behaviour incidents and attendance trends.
- Resource management: order and manage departmental supplies, stationery and materials as required.
Attendance and Communication
- Attendance monitoring: be the first point of contact for daily student attendance, following up on unexplained absences with students and parents/carers in a timely and sensitive manner.
- Communication to parents/carer:
- Manage correspondence to parents/carers regarding attendance, behaviour and general provision updates via email, phone and letter.
- Schedule and arrange meetings between staff, parents and external agencies (e.g. student review meetings)
- Liaison: maintain effective, professional and confidential communication with students, staff and external agencies.
Inclusion and Behaviour Support
- Behaviour management: provide immediate, low-level support to manage student behaviour issues outside of the classroom, using established post 16 policies and restorative approaches.
- First point of contact: serve as an approachable first contact point for students seeking support or reporting concerns (signposting to the post 16 head or other specialist staff as necessary).
- Record keeping: accurately record all student behaviour incidents and welfare notes on the school/college management information system (MIS) in a timely and confidential manner.
- Reviewing and updating individual student Risk assessments. Reviewing and updating individual student Risk assessments.
- Interventions: support the implementation of small, targeted intervention strategies focused on improving student attendance and engagement as directed by the post 16 Head.
Safeguarding Duties and Responsibilities
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All staff must be able to identify any children who are at risk of harm and know the characteristics of abuse and neglect. If you suspect or confirm then it is essential, you know what actions to take.
Knowledge, Training and Experience Required
- Experience working in post 16 setting
- Proven experience in an administrative role, including manging finance/petty cash
- Excellent written communication skills with the ability to communicate sensitively with students and parents.
- Working with young people experiencing SEMH
- Training in behaviour management
- Proven ability to use IT systems including MS Office (Word, excel) and student information Systems/databases.
Key Personal Characteristics
- A team player with a positive, solution focused approach
- Flexible and reliable
- Inspiring and enthusiastic
- Good time management
- Excellent organisational skills
- Sense of Humour
- Commitment to promoting the welfare of children and young people
Completed application forms should ideally be emailed to us at [email protected] or be posted to Jennifer Netherwood, Brian Jackson College Vision House, High Street, Heckmondwike, WF16 0AD
For further information regarding the role please contact Jennifer Netherwood on 01924 408306 or at [email protected]